Invoicing Instructions

"Share our vision. Share your inspirations. Share your invoice, properly." - Vicinity Studio's Finance

Invoice Content Requirements

Vicinity Studio wants to pay you in accordance to your services rendered. We greatly appreciate your cooperation in adhering to these requirements as it will help us to process your invoice faster. Any exception to these rules may result in invoice rejection or delayed payment as well as additional communication and coordination between our teams.

  • If you are engaged in Singapore, please bill to Vicinity Studio Pte. Ltd. 
  • If you are engaged in Malaysia, please bill to Vicinity Studio Sdn. Bhd.
  • Email the invoice to the producer’s email address.
  • Project title must be stated + date of job rendered.
  • Please include a unique invoice number for each invoice you sent.
  • Invoice must be in a .pdf format when emailed. If not, the system will not receive it.
  • A breakdown of description must be stated in the invoice.
  • DO NOT use Tax Invoice, if you are NOT GST registered.
  • Full Name/Mobile Number/Invoice Number/Address/BANK ACCOUNT NUMBER & BANK/SWIFT CODE must be stated in the invoice.
  • Please use Subtotal and Total correctly. We will only process whatever was keyed in Total.
  • For any transportation claims, please include them within your invoice and add the receipt in the same .PDF that is sent over.

Notes

          Invoices that do not state the company’s full entity (e.g Vicinity Studio Pte. Ltd.) In full will be rejected

          Invoices that do not have a service agreement will be rejected if a quotation was not provided by the vendor, and signed by any Producer/Finance/Admin/HR personnel of Vicinity Studio.

          Bank account details, including account number and which bank, must be listed on the invoice.

          Payment will be done on 30-60 days terms. Payment will be made within 3 days if a credit card option is available without additional fees incurred by Vicinity Studio.

          If the information on the invoice is incorrect, we can only process the invoice 30-60 days from the date we have received the revised invoice.

Call us at +65 6993 6993 or email [email protected] for a quotation!